Best Personal Trainer Software in 2026: Complete Comparison Guide
We analyzed the top booking, scheduling, and client management platforms for personal trainers, coaches, and small fitness facilities. Here's what actually matters—and what each platform will cost you.
If you're a personal trainer, fitness coach, or run a small training facility, you've probably noticed that most "gym management software" is built for large fitness chains—not for you.
You don't need enterprise features. You need clients to find you online, book sessions easily, and pay without hassle. Most importantly, you need to keep more of what you earn.
We evaluated the top platforms based on what actually matters for independent trainers:
- Total monthly cost (including hidden fees)
- Website included? (or do you pay extra)
- Platform/booking fees (the silent killer)
- Ease of setup (can you launch this week?)
- Client experience (will clients actually use it?)
2026 Personal Trainer Software Comparison
| Platform | Monthly Cost | Website | Platform Fees | Best For |
|---|---|---|---|---|
| AI Facility Manager | $99/mo | Included | None | Independent trainers & small facilities |
| Mindbody | $129-699+/mo | Not included | Yes (per booking) | Large studios, yoga/pilates |
| Zen Planner | $99-348+/mo | +$99/mo extra | None | CrossFit boxes, martial arts |
| TeamUp | $104+/mo | Not included | None | Class-based fitness studios |
| EZFacility | Custom ($$$$) | Not included | Varies | Large multi-sport facilities |
| Trainerize | $5-250+/mo | Not included | None | Online-only trainers |
AI Facility Manager
Built specifically for personal trainers, coaches, and small facilities who want everything in one place—without the enterprise price tag or platform fees eating into every booking.
What's Included
- ✓Professional website with multiple templates
- ✓Online booking & scheduling
- ✓Client management & CRM
- ✓Payment processing (your Stripe account)
- ✓Packages & session credits
- ✓Automated email notifications
- ✓Camp & class management
- ✓Digital waivers
What's NOT Included
- ✗Platform fees on bookings
- ✗Hidden charges
- ✗Enterprise bloat you'll never use
Mindbody
Mindbody is the 800-pound gorilla in fitness software. They power thousands of yoga studios, pilates centers, and large fitness chains. But that market dominance comes with a cost—literally.
Pros
- • Large marketplace for client discovery
- • Comprehensive feature set
- • Strong brand recognition
- • Good for yoga/pilates studios
Cons
- • Platform fees on every booking
- • Expensive ($129-699+/month)
- • No website included
- • Complex, steep learning curve
- • Overkill for solo trainers
Pricing
Starter: ~$129/mo • Accelerate: ~$269/mo • Ultimate: ~$499/mo • Ultimate Plus: ~$699/mo
Plus platform fees on bookings made through the Mindbody app (which can add up fast).
Watch out: Mindbody's marketplace sounds great, but you're competing with every other studio in your area. Many trainers report the platform fees eat significantly into their margins.
Zen Planner
Zen Planner is popular with CrossFit boxes and martial arts studios. They offer solid scheduling and membership management, but the costs add up when you need a full solution.
Pros
- • Great for CrossFit/martial arts
- • Belt/rank tracking features
- • No platform fees
- • Solid scheduling system
Cons
- • Website costs extra ($99/mo)
- • App costs extra ($39/mo)
- • Total cost adds up fast
- • Interface feels dated
Pricing
Studio: $99/mo • Engage (marketing): +$249/mo • Website: +$99/mo • App: +$39/mo
A full setup with website runs ~$198/month minimum—double AI Facility Manager.
TeamUp
TeamUp is a UK-based platform popular with boutique fitness studios. Clean interface, fair pricing, but limited features for trainers who need a full online presence.
Pros
- • Clean, modern interface
- • No platform fees
- • Good class management
- • Scales with your client count
Cons
- • No website included
- • Limited customization
- • Better for classes than 1:1 training
- • Pricing increases with clients
Pricing
Starts at $104/mo for 0-100 active customers. Scales up as you grow.
EZFacility
EZFacility is built for large, multi-sport facilities—think recreation centers with pools, fields, courts, and leagues. If you're an independent trainer, this is massive overkill.
Pros
- • Handles complex facility operations
- • League management
- • Field/court scheduling
- • Good for large operations
Cons
- • No public pricing (never a good sign)
- • Built for enterprises, not trainers
- • No website included
- • Complex implementation
- • Outdated interface
Pricing
Custom quotes only. Based on reviews, expect $200-500+/month for meaningful functionality.
The Verdict: Which Software Should You Choose?
If you're an independent trainer or small facility...
Choose AI Facility Manager. You get a professional website, booking system, and client management for $99/month—with zero platform fees. It's built for trainers, not enterprise fitness chains.
If you run a yoga/pilates studio and want marketplace exposure...
Consider Mindbody. But budget carefully—the platform fees and monthly costs add up. Make sure the marketplace actually brings you clients in your area.
If you run a CrossFit box or martial arts studio...
Zen Planner is purpose-built for you. The belt tracking and WOD features are helpful. Just know you'll pay $198+/month once you add the website.
If you run a large multi-sport facility...
EZFacility might make sense. It handles complexity that smaller platforms can't. But you'll pay for it, and you'll need IT support to set it up.
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Frequently Asked Questions
What's the best software for personal trainers just starting out?
For new trainers, AI Facility Manager offers the best value—you get a professional website and booking system for $99/month with no platform fees. This lets you look established without the enterprise price tag.
Do I need separate website and booking software?
Not anymore. Modern platforms like AI Facility Manager include both. Paying separately for a website ($50-200/mo) and booking software ($100+/mo) is outdated and expensive.
What are platform fees and why should I avoid them?
Platform fees are charges taken from each booking (often 2-10%). On a $100 session, you might lose $5-10 per booking. Over hundreds of sessions, this adds up to thousands in lost revenue annually.
Can I switch from another platform to AI Facility Manager?
Yes. We offer free migration assistance to help you move your client data, packages, and schedule. Most trainers are fully switched over within a week.